Data processing
Information on the processing of your data as part of the application process
Who is responsible for data processing?
Your employer is responsible for data processing.
Employer: Terramar International GmbH
Dorotheenstr. 64, 22301 Hamburg
Telephone (general): 040/270730
Fax (general): 040/27073286
E-mail address: mail@terramar.eu
What categories of data do we use as an employer and where do they come from?
The processed categories of personal data include in particular your master data (such as first name, surname, name affixes, nationality), contact data (such as private address, (mobile) telephone number, e-mail address), as well as the data of the entire application process (cover letter, certificates, questionnaires, interviews, qualifications and previous activities). This may also include special categories of personal data (e.g. health data, religious affiliation, degree of disability) if you have provided us with this information voluntarily. In this case, processing will only take place if you have expressly consented to this or if a legal permission justifies this. As a rule, your personal data is collected directly from you as part of the application process. In addition, we may have received data from third parties (e.g. recruitment agencies) to whom you have made your data available for forwarding.
For what purposes and on what legal basis is data processed?
We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG-neu) and all other relevant laws (e.g. BetrVG, AGG, etc.). The primary purpose of data processing is to check your suitability for the position in question (or any other open positions in our company) and to carry out or process the application procedure. The processing of your applicant data is necessary in order to be able to decide on the establishment of an employment relationship. This is primarily carried out in accordance with Art. 6 para. 1 b) GDPR in conjunction with Section 26 para. 1 BDSG as the legal basis. In addition, Art. 6 para. 1 a), 7 GDPR in conjunction with Section 26 para. 2 BDSG (e.g. in the case of further storage of your data) may also apply on the basis of your separate consent. If you have provided us with special categories of personal data in accordance with Art. 9 para. 1 GDPR, these will only be processed with your consent in accordance with Art. 9 para. 2 a) GDPR in conjunction with Section 26 para. 3 BDSG. In addition, the processing of health data may be necessary for the assessment of your ability to work in accordance with Art. 9 para. 2 h) in conjunction with § 22 para. 1 b) BDSG. Your applicant data will be treated confidentially at all times. If we wish to process your data for a purpose not mentioned above, we will inform you in advance and ask for your consent.
Who receives your data?
Within our company, only those persons and departments (e.g. specialist department) will receive your personal data that require it for the recruitment decision and to fulfill our pre-contractual/contractual and legal obligations.
What data protection rights can you assert as a data subject?
You can request information about the personal data stored about you at the above address. In addition, under certain conditions, you can request the correction or deletion of your data. You may also have the right to restrict the processing of your data and the right to receive the data you have provided in a structured, commonly used and machine-readable format.
Right to object
You have the right to object to the processing of your personal data for direct marketing purposes without giving reasons. If we process your data to protect legitimate interests, you can object to this processing on grounds relating to your particular situation. We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims.
Where can you lodge a complaint?
You have the option of lodging a complaint with the supervisory authority for data protection in accordance with Art. 77 GDPR at any time.
How long will your data be stored?
We delete your personal data as soon as it is no longer required for the above-mentioned purposes. After completion of the application process, your personal data will only be stored for as long as claims can be asserted against us (usually 6 months). This does not apply if statutory provisions prevent deletion or if further storage is necessary for the purpose of providing evidence. In the event that you have (separately) consented to further storage of your personal data, we will transfer your data to our applicant database, where it will be deleted after two years at the latest (or until revoked). If you are selected for a position, the data will be transferred directly from the applicant data system to our personnel information system.
Are you obliged to provide your data?
There is no obligation to provide your personal data. However, this is mandatory for the conclusion of an employment contract. Without the provision of your personal data to the required extent, it will therefore not be possible to conclude a contract of employment with us.